Find out how many productive hours you really have today. No signup required.
YOUR PRODUCTIVE CAPACITY
4 hours 15 minutes
of deep, focused work today
DAY BREAKDOWN
At ~25 minutes per Pomodoro session, that's about 10 focus sessions today.
Use our free Pomodoro timerSettlTM does this automatically
SettlTM's Focus Pack calculates your daily capacity from your calendar events and configured work hours, then fits tasks within it -- so you never overcommit. AI scoring handles priority, urgency, and task age automatically.
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Daily capacity planning is the practice of calculating how many productive hours you realistically have in a day before you assign tasks to yourself. It accounts for fixed commitments (meetings, breaks, admin work) and variable factors (energy levels, unexpected interruptions) to give you a truthful picture of what you can accomplish.
An 8-hour workday does not contain 8 hours of productive time. Research consistently shows that knowledge workers average 3 to 4 hours of deep, focused work per day. The rest is consumed by meetings, context switching, email, Slack, and administrative overhead. When you plan as if you have 8 hours of output, every single day ends with unfinished tasks and the feeling of falling behind. This is not a discipline problem -- it is a math problem.
Learn more about capacity-based planning in our glossary entry on daily capacity planning.
This calculator gives you a quick snapshot. For automatic, ongoing capacity planning that syncs with your calendar and adjusts as your day changes, try SettlTM.